A Few Word ShortCuts

Below I have listed a few of the shortcuts available in Word 2013. However, there are over 150 different shortcuts for doing things in Word. Remember, there is always more than one way to do what you need to do when you are working in Word 2013.

Break Links

  1. Click on the item that is linked (for example, an Excel chart that you’d previously linked).
  2. Press CTRL + SHIFT + F9. The link is broken.

Open the Font Dialogue Box

  • CTRL + SHIFT + F

Select All

  • To select everything in the document using the keyboard:
    • Press CTRL + A.
  • To select all using the mouse:
    • Triple click in the left margin.

Use Word without a Mouse

If your mouse is broken or acting wonky and you have Word open, you can still access the ribbon with the keyboard.

  1. Click the ALT key.
    • You will see letters and numbers appear on the ribbon.
  2. Type the letter that corresponds to the tab you want to use.

Example

I want to use the Home tab on the ribbon. I type “H” on my keyboard now.

  1. Type the letter or number combination that appears for the area/button you want to use. Alternatively, you can also use the arrow keys on the keyboard to go to the menu item you wish to use or display.

Example

I want to change the text effects, I press FT (not at the same time, just one right after the other).

  1. Type the letter or number combination that appears for the area/button you want to use. Alternatively, you can also use the arrow keys on the keyboard to go to the menu item you wish to use or display.

Example

I can press the letters that correspond with shadows to choose that part of the menu.

Set, go to and edit bookmarks

  • CTRL + SHIFT + F5

Increase or Decrease Font Size

Make sure the text you want to increase or decrease is selected first. Using these shortcuts only increases or decreases the font one time. Repeat the action to increase or decrease multiple times.

  • To Decrease:
    • CTRL + SHIFT + <
  • To Increase:
    • CTRL + SHIFT + >

Copy, Cut, Paste

  • Copy:
    • CTRL + C
  • Copy Format Only:
    • CTRL + SHIFT + C
  • Paste:
    • CTRL + V
  • Paste Format Only:
    • CTRL + SHIFT + V
  • Cut:
    • CTRL + X

Note

You can cut any item (graphics, tables, charts, text, etc.). Once it is cut, it remains in your clipboard and can be pasted elsewhere.

Show or Hide the Ribbon

  • Using the Keyboard:
    • CTRL + F1 closes the ribbon and will re-open the ribbon.
  • Using the Mouse:
    • Double click on any tab to open or to close the ribbon.

Format Paragraphs and Apply Styles

What You Are Formatting Key Combinations
Add or remove one line space preceding a paragraph Ctrl+0 (zero)
Apply Heading 1 style Alt+Ctrl+1
Apply Heading 2 style Alt+Ctrl+2
Apply Heading 3 style Alt+Ctrl+3
Apply Normal style Ctrl+Shift+N
Center-align paragraph Ctrl+E
Decrease hanging indent Ctrl+Shift+T
Increase hanging indent Ctrl+T
Indent paragraph from the left and increase / decrease indent Ctrl+M/Ctrl+Shift+M
Justify-align paragraph Ctrl+J
Left-align paragraph Ctrl+L
Open Apply Styles task pane (will not close with pressing it a second time) Ctrl+Shift+S
Open or close Styles task pane Alt+Ctrl+Shift+s
Promote / demote Headings Alt+Shift+Arrow Right/Arrow Left
Right-align paragraph Ctrl+R
Set line-spacing to 1.5 Ctrl+5
Set line-spacing to double-space Ctrl+2
Set line-spacing to single-space Ctrl+1